Program Assistant - Andean Information Network

The Program Assistant (P.A.) is responsible for collaboratively researching, writing and editing updates and reports issued by AIN; completing accounting duties; maintaining the AIN website and social media pages; assisting with periodic grant requests and reports; as well as general office management. Previous experience in Bolivia is an asset. This paid position has a minimum one year commitment .

Preferred start date: May 1, 2012.

Please email resumes, cover letters, short writing samples and any questions to Emma Banks (ebanks@ain-bolivia.org) by March 19th.

Supervisor:

Director, Kathryn Ledebur

Responsibilities:

• Solve problems and take on new projects to improve the administration of the office.
• Assist E.D. with editing and writing of political analysis updates.
• Handle regular book-keeping duties through Quicken accounting software.
• Manage and maintain financial records (chart of accounts, general ledger, bank statement reconciliation).
• Pay office bills.
• Assist E.D. in writing grant proposals and financial reports to donors.
• Assist E.D. in implementation of development strategies, cultivate new and current donors and manage donor database.
• Office management and administration
• Ensure smooth day-to-day running and presentation of office.
• Manage the purchase and maintenance of office equipment and supplies.
• Manage and oversee all office computer and communication systems.
• Manage and update website, Facebook and Twitter pages, email list.
• Other tasks as assigned by the E.D.

Qualifications:

1. Excellent writing and editorial skills required as well as the ability to write collaboratively.
2. Office management and budget experience preferred.
3. Excellent organizational, administrative, and communication skills; willingness to help, follow-through and attention to detail.
4. Flexibility and initiative; ability to work in a fast-paced office environment; analytical and problem solving skills.
5. Ability to read Spanish; preferably conversational or more advanced Spanish skills.
6. Experience in nonprofit accounting and grant management a plus.
7. Strong computer skills required, including experience with Microsoft Excel and Outlook and an ability to quickly learn new programs. Quicken and website development experience preferred.
8. A commitment to human rights and socioeconomic justice as well as some knowledge of recent political events in Bolivia.
9. Interest and ability to live in Bolivia and commit to working at AIN for a minimum of one year.

Restrictions:

• Agreement to work exclusively at AIN during the year. Volunteering at organizations that carry out work unrelated to AINs after office hours is acceptable.
• Agreement to not publish articles or other information independently or through other organizations or publications during the contract period.

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